What Event Planners Do
ESSENTIAL SERVICES OFFERED BY EVENTFUL EVENTS
1. Planning & Pre-Production:
Concept Development and Design
Creating the overall vision, theme, and flow of the event.
Budget Management: Developing, tracking, and managing all event-related expenses.
Timeline and Project Coordination
Creating a detailed schedule and managing all deadlines.
Venue Sourcing and Negotiation
Finding, recommending, and booking the perfect location, and handling contract negotiations.
Vendor Management
Sourcing, hiring, and coordinating with all necessary third-party suppliers (e.g., caterers, florists, photographers, audiovisual technicians).
Permits and Licensing
Securing all required legal documents and insurance.
2. Logistics & Operations:
Registration and Ticketing
Managing the attendee sign-up process, payments, and on-site check-in/badging.
Audiovisual (AV) Production
Arranging sound systems, lighting, screens, staging, and technical support.
Catering and Menu Planning
Coordinating food and beverage services, including dietary requirements.
Décor and Styling
Designing and executing the event aesthetics, including floral arrangements, furniture, and theming.
Transportation and Accommodation
Arranging travel logistics and securing room blocks for guests and speakers.
Guest/Delegate Management
Handling invitations, RSVPs, and on-site hospitality.
3. Marketing & Communication:
Event Marketing and Promotion
Developing strategies, creating promotional materials, and managing social media buzz.
Content Development
Curating and organizing event content, such as speaker presentations or workshop materials.
Speaker Management
Recruiting, coordinating, and supporting keynote speakers or presenters.
Sponsorship Coordination
Assisting with developing sponsorship packages and ensuring sponsor fulfillment.
4. Event Execution & Post-Event:
On-Site Management
Overseeing all day-of operations, managing staff, troubleshooting issues, and ensuring the timeline is followed.
Post-Event Evaluation
Collecting feedback (surveys), analyzing data (e.g., attendance, engagement, ROI), and providing detailed reports.
